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YaliID
ID Automation
v1.0.0 School ID Automation System by YaliTech

Generate school ID cards faster, cleaner, and printable.

Register your school, add students, upload avatars, select an admin-approved template then download print-ready PDFs — with credits, transactions, and audit logs built-in.

1
credit / generation
6
extra to print
PDF
print-ready
KES 50
per credit
Verified Template
Theme + Text
Bulk generate + download combined PDFs

Save time: generate many students at once, and download a single PDF for printing.

Secure cloud storage for all generated IDs and student data.

Everything you need — built like a SaaS.

Roles, templates, controlled customization, credits with a ledger, audit logs, print orders, and notifications.

Multi-user School Accounts

One school can have many users with roles. Control who can add students, generate IDs, and request printing.

Role-based access • Secure
Admin Template Library

System admin uploads verified templates. Schools select a template, but layout stays locked to protect design integrity.

Locked grid • Verified
Student Registry

Store full name, admission number, class, optional DOB, optional stream, and avatar for the ID card.

Clean profiles • Upload-ready
Credits + Transaction Ledger

Auto-deduct credits with a full history of all transactions. Every change is auditable.

Wallet + Transactions
Audit Logs

Track important actions with complete metadata for accountability and troubleshooting.

Accountability • Traceable
ID Storage & Re-download

Generated cards are stored for re-download, reducing re-generation and helping with reprints.

PDF storage • History
Print Orders Workflow

Schools request printing with transparent pricing: separate costs for generation and printing.

Fair charging • Accurate
Email Notifications

Automated emails for verification, approvals, password resets, and important updates.

Professional messaging
Ready to onboard your school?

Join schools using our platform for efficient ID card management.

A workflow schools understand.

Designed for real staff usage: register → add students → choose template → generate → download/print.

STEP
01
Register & Verify

Create school account with email verification. Admin can manage access.

STEP
02
Add Students

Name, admission number, class, optional details, and photo upload.

STEP
03
Pick Template

Select approved template, customize theme and text colors only.

STEP
04
Generate & Print

Generate costs 1 credit. Printing later costs extra 6 credits.

System guarantees
Credits are ledger-backed
Every transaction is recorded in a secure ledger.
Fair printing math
Printing charges only the extra cost after generation: 7 - 1 = 6 credits.
Auditable actions
All important actions are logged for accountability.

Simple credits. Fully transparent.

Credits are deducted automatically and written to a ledger. Schools and admins can verify charges anytime.

CREDIT VALUE
50
per credit
GENERATE
1
credit per ID
PRINT EXTRA
6
(7 - 1)
Example calculation

Generate and later print the same set of IDs:

Generate 100 IDs 100 credits
Print 100 generated IDs 600 credits
Total 700 credits
Ledger-backed & audit-friendly

Every credit movement is recorded in a secure ledger. All key actions are logged for accountability.